Privacy

Privacy Policy

 

INFORMATION BY ART. 13, 14 AND 21 OF THE EU BASIC DATA PROTECTION REGULATION (DS-GVO)

With the following information we would like to give you an overview of the processing of your personal data by us and your resulting rights.

Who is responsible for data processing and whom can I contact?

The responsible body is:

Köllemann GmbH

Management: Volker Kapteina

Am Alten Wehr 8-12

53518 Adenau, Germany

You can reach our company data protection officer at:

Markus Petri

datenschutzbeauftragter@koellemann.de

+49 2691 308 68

Type of personal data collected

We process the following personal data which we receive from you within the scope of our business relationship:

Company name with legal form and address

Titles and Names

Telephone numbers

Fax numbers

Email addresses

Field of activity or position

We process your data for the following purposes and on the following legal basis:

We process personal data in accordance with the provisions of the European Data Protection Basic Regulation (DS-GVO) and the Federal Data Protection Act (BDSG).

For the fulfilment of contractual obligations (Art. 6 para. 1 letter b DS-GVO)

The processing of data is carried out to carry out pre-contractual measures, the processing of orders and ancillary services (e.g. warranty processing).

Based on legal requirements (Art. 6 para. 1 letter c DS-GVO) :

We are subject to various legal obligations which entail data processing. These include e.g: the fulfilment of requests and requirements from supervisory or law enforcement authorities.

In addition, the disclosure of personal data may be required by governmental or judicial authorities for the purpose of obtaining evidence, prosecuting or enforcing civil claims.

In the context of balancing interests (Art. 6 para. 1 f DS-GVO)

As far as necessary, we process your data beyond the actual fulfillment of the contract to protect legitimate.

Who receives my data within our company?

Employees for the contact with you and the contractual cooperation (including the fulfillment of pre-contractual measures)

Within the scope of Contract processing

Your data may be passed on to service providers who work for us as contract processors:

Support or maintenance of EDP or IT applications.

All service providers are contractually bound and in particular obliged to treat your data confidentially.

Visiting the website

Data is automatically collected by our IT systems when you visit the website. These are mainly technical data (e.g. Internet browser, operating system or time of the page call). This data is collected automatically as soon as you enter our website. Part of the data is collected to ensure that the website is error-free. Other data can be used to analyse your user behaviour. We would like to point out that data transmission on the Internet (e.g. communication by e-mail) can be subject to security gaps. A complete protection of the data against access by third parties is not possible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Data collection on our website

Cookies

Some of the Internet pages use so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, more effective and safer. Cookies are small text files that are stored on your computer by your browser.

Most of the cookies we use are so-called “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your terminal until you delete them. These cookies enable us to recognize your browser during your next visit.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, accept cookies for certain cases or generally exclude them and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

Cookies which are necessary for the electronic communication process or for the provision of certain functions requested by you (e.g. shopping basket function) are stored on the basis of Art. 6 para. 1 lit. f DS-GVO. The website operator has a justified interest in the storage of cookies for the technically error-free and optimised provision of its services. Insofar as other cookies (e.g. cookies for analysing your surfing behaviour) are stored, these are dealt with separately in this data protection declaration.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • used operating system
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address

This data will not be merged with other data sources.

The basis for data processing is Art. 6 para. 1 lit. f DS-GVO, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form including the contact data you provided there will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. These data will not be passed on without your consent.

The processing of the data entered in the contact form is therefore based on your permission (Art. 6 para. 1 lit. a DS-GVO). You can revoke this permission at any time. All you need to do is send an informal message by e-mail to datenschutzbeauftragter@koellemann.de . The data entered by you in the contact form will remain with us until you request us to delete it, revoke your permission to store it, or the purpose for which the data was stored ceases to apply (e.g. after your request has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Social media

Linkedin (Like & Share button)

On our pages are plugins of the social network Linkedin, (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Irland)integrated. You can recognize the Linkedin plugins by the Linkedin logo. You can find an overview of the Linkedin plugins here: https://www.linkedin.com/help/linkedin/answer/519/using-linkedin-plugins?lang=en. When you visit our pages, the plugin establishes a direct connection between your browser and the Linkedin server. Linkedin receives the information that you have visited our site with your IP address.

This allows Linkedin to associate visiting our pages with your user account. We would like to point out that, as the provider of the pages, we do not have any knowledge of the content of the data transmitted or its use by Linkedin. Further information on this can be found in Linkedin privacy policy at https://www.linkedin.com/legal/privacy-policy?_l=de_DE . The use of Linkedin-Plugins is based on Art. 6, section 1 lit. f DS-GVO.

If you do not want Linkedin to be able to assign visits to our pages to your Linkedin user account, please log out of your Linkedin user account.

Analysis Tools and Advertising

Google Analytics

This website uses functions of the web analysis service Google Analytics. Provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States.

Google Analytics cookies are stored on the basis of Art. 6 para. 1 lit. f DS-GVO. The website operator has a justified interest in analysing user behaviour in order to optimise both his website and his advertising.

IP anonymisation

We have activated the IP anonymization function on this website. This will cause Google to shorten your IP address within member states of the European Union or other signatory states to the Agreement on the European Economic Area before it is transmitted to the United States. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google.

Browser Plugin

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) as well as Google from processing this data by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

Objection to data collection

You can prevent Google Analytics from collecting your data by clicking on the following link. An opt-out cookie is set to prevent your information from being collected on future visits to this website: Disable Google Analytics.

For more information on how Google Analytics uses user data, please see Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

Plugins and Tools

YouTube

Our website uses plugins from the YouTube page operated by Google. The site is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.

When you visit one of our pages equipped with a YouTube plug-in, a connection is established to YouTube’s servers. This will tell the YouTube server which of our pages you have visited.

If you are logged into your YouTube account, you can allow YouTube to directly associate your surfing behavior with your personal profile. You can prevent this by logging out of your YouTube account.

YouTube is used in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f DS-GVO.

Further information on the handling of user data can be found in YouTube’s data protection declaration at: https://www.google.de/intl/de/policies/privacy.

Google Maps

This page uses the Google Maps map service via an API. Provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

To use the features of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of an appealing presentation of our online offers and an easy retrievability of the places indicated by us on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f DS-GVO.

You will find more information on the handling of user data in Google’s data protection declaration: https://www.google.de/intl/de/policies/privacy/.

How long is my data stored?

We process and store your personal data as long as this is necessary for the fulfilment of our contractual and legal obligations. If the data is no longer required for the fulfilment of contractual or legal obligations, it will be deleted regularly.

There are exceptions,

  • as far as legal storage obligations are to be fulfilled, e.g. Commercial Code (HGB) and Tax Code (AO). The periods for storage and documentation specified there are usually six to ten years;
  • for the preservation of evidence within the framework of the statutory statute of limitations. According to §§ 195 ff of the German Civil Code (BGB), these limitation periods can be up to 30 years, whereby the regular limitation period is 3 years.
  • Further periods, if applicable.

If the data processing takes place in our legitimate interest, the personal data will be deleted as soon as this interest no longer exists. The exceptions mentioned apply here.

What data protection rights do I have?

You have the right to information pursuant to Article 15 DS-GVO, the right to correction pursuant to Article 16 DS-GVO, the right to deletion pursuant to Article 17 DS-GVO, the right to restriction of processing pursuant to Article 18 DS-GVO, the right to objection pursuant to Article 21 DS-GVO and the right to data transfer pursuant to Article 20 DS-GVO.

Restrictions according to §§ 34 and 35 BDSG may apply to the right to information and the right to cancellation.

In addition, there is a right of appeal to a competent data protection supervisory authority (Article 77 DS-GVO in conjunction with § 19 BDSG). The supervisory authority responsible for us is:

The State Commissioner for Data Protection and Freedom of Information Rhineland-Palatinate
Hintere Bleiche 34
55116 Mainz

Is there an obligation to provide data?

Within the framework of the contractual relationship, you must provide the personal data necessary for the commencement, performance and termination of the contractual relationship and for the fulfilment of the associated contractual obligations or which we are legally obliged to collect. Without this data, we will generally not be able to conclude or execute the contract with you.

Information about your right of objection pursuant to Article 21 of the Basic Data Protection Regulation (DS-GVO)

Right of objection in individual cases

You have the right to object at any time, for reasons related to your particular situation, to the processing of personal data concerning you carried out pursuant to Article 6(1)(f) of the DS Block Exemption Regulation (data processing based on a balancing of interests).

If you file an objection, we will no longer process your personal data unless we can prove compelling reasons for the processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves the assertion, exercise or defence of legal claims.

Recipient of an objection

The objection can be made form-free with the subject “Objection” under indication of your name, your company address and should be addressed to:

Markus Petri

datenschutzbeauftragter@koellemann.de

+49 2691 308 66

 

Adaptation of the privacy policy

We reserve the right to update this privacy policy from time to time. The updates of the privacy policy will be posted on our website. The changes will apply according to the date of publication on our website. We recommend that you visit this our privacy page regularly to inform yourself about any updates that may have been made.

Last updated: January 13, 2020

Your contact partner

Markus Petri
Data protection officer

+49 2691 308 68